How to use Goalkite

Watch each feature in a short animation first, then press "Try it in the app": Goalkite walks you through it step by step, on the real buttons.

How do I add a task?

  1. Open your project. If you don't have one, create it with the + next to Projects in the left menu.
  2. Type what you need to do in the "Add task" box at the top and press Enter.
  3. Click the task; in the panel that opens on the right, add a date, priority, steps and notes.

Tasks live inside projects. Every task gets a number automatically (like WEB-12); type it into the search box to find it.

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How do I track the time spent on a task?

  1. Press the play button on the task's row, or move the task to "In progress".
  2. The timer starts running in the bottom left (at the bottom of the screen on phones).
  3. When you're done, stop it with the square button. The time is added to the task's "Time entries".

You can stop a timer on your computer that you started on your phone. Forgot to start it? Add it later with "Add time manually".

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How do I assign a task to more than one person?

  1. Tap the person icon on the task's row, or "Assignee" in the panel.
  2. Tick one or more people in the list.
  3. Everyone you assign gets a notification, and the task lands on their "My work" page.

Pick "Nobody" to remove them all. Assignees also hear about comments and the due date.

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How do I schedule a team meeting?

  1. Press "Meeting" to the right of the add-task box and type the meeting's name.
  2. Pick its time and length and paste the Google Meet, Zoom or Teams link. No link yet? Press "New Meet".
  3. Add the attendees. Everyone is notified 10 minutes before; the Join button opens the call.

For weekly meetings, pick the day under "Repeat". Keep the agenda and decisions inside the meeting.

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How do I comment on a task and mention someone?

  1. Click the task and type in the comment box at the bottom of the panel.
  2. Type @ and your teammates are listed; pick one.
  3. Press Send. The person you mentioned gets a "mentioned you" notification.

The task's history is in the same place: who changed what and when shows up between the comments.

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How do I plan tasks on the calendar?

  1. Switch to Calendar in the left menu.
  2. Drag a task and drop it on another day; its date changes.
  3. Plan undated tasks by dragging them from the list on the right onto the calendar.

Switch between "Mine" and "Everyone" to see just your own work or the whole team's plan.

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How do I set up a repeating task (routine)?

  1. Click the task and tap "Repeat" in the panel.
  2. Choose every day, weekdays, certain days of the week or one day of every month.
  3. A routine only shows up on the Today page on the days it's due; Goalkite counts how many days in a row you did it.

If you choose the "Daily routine" type when creating a project, all of its tasks repeat on their own.

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How do I invite teammates?

  1. Go to Settings → Members.
  2. Create the invite link and press "Copy link".
  3. Send the link to your team. Whoever opens it creates an account and joins your team automatically.

You can also invite people one by one by email. If you reset the link, the old one stops working.

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How do I manage notifications?

  1. Tap "Notifications" in the bottom left: tasks assigned to you, comments that mention you and meeting reminders are all here.
  2. Choose which kinds you get in Settings → Notifications.
  3. Turn off comment notifications for a task you're not involved in with "Unfollow" in the task panel.

Comments that arrive in a row are bundled into one notification, so your phone doesn't buzz over and over.

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Try it all yourself

Create your account; the Getting started guide walks you through the first five steps.

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